Booking T&C’s
Please sign and return to Lexden Wood Golf Club, the form at the end of the page to confirm you have read, understood and accept the Terms and Conditions (T&C’s) as detailed below in reference to your booking Lexden Wood Golf Club.
- Definition
“The Client” refers to the person or organisation making the booking and “Lexden Wood Golf Club” refers to Concept Golf Ltd. - CONTRACT
A contract is deemed to exist between the two parties once Lexden Wood Golf Club is in receipt of the signed copy of the “Acceptance of Terms & Conditions” (page 5 of these T&C’s) - CONFIRMATION
A provisional booking will be held for 72 hours or until another party shows interest in the date/s being held. The Client will then be contacted to request confirmation or cancellation of the booking. A provisional booking puts neither party under any obligation to confirm the function. - CHARGES AND PAYMENT
A deposit of 10% of the total cost (which is non-refundable) must be paid on confirmation. The balance of the total anticipated cost must be paid 28 days prior to the event. Any numbers more than specified at this time will be payable on the day prior to the start of the function.
Prices quoted are subject to variation up to 3 months prior to the function after which they may vary due to the Chancellor’s budget. Value added tax. Excise duty, or other reasons which are outside the management’s control. - AMENDMENTS BY THE CLIENT
Reductions on the duration or contracted value of the booking shall be subject to the club’s cancellation policy. Special dietary requirements must be given to the club no later than 7 days prior to your event. - CANCELLATION BY THE CLIENT
Any cancellation or postponement must be confirmed in writing. The cancellations fees will be based on the schedule below:
The terms are:
31 to 60 days’ notice – 75% of contracted gross revenue.
Less than 30 days’ notice – 90% of contracted gross revenue.
Within 14 days of event – 100% of contracted gross revenue.
The above is based on the gross revenue of facilities and includes function suite, or TKC club house hire, meals, drinks purchased and all other services provided by Lexden Wood Golf Club.
In the event of any client being unable to attend their booked function due to personal reasons or acts of gods, the club will not offer alternative dates or refunds. - FOOD AND BEVERAGES
The client will ensure that no food or beverages of any kind are brought onto the club’s premises, except wedding cakes, or with Lexden Wood Golf Club’s written agreement. Any food permitted will be sampled by Lexden Wood Golf Club and kept for 14 days after the event - AMENDMENTS OR CANCELLATION BY THE CLUB
Lexden Wood Golf Club will not be liable for any failure to provide or delay in providing facilities, service, food and beverages as a result of events or matters outside its control.
If Lexden Wood Golf Club is prevented or hindered from carrying out its obligations by circumstances beyond its reasonable control including (without prejudice to the generality in the foregoing) government intervention, strikes, labour disputes, accidents, Acts of God, national or local disasters or war, Lexden Wood Golf Club’s liability to the Client shall be no greater than the amount paid by the Client to the Lexden Wood Golf Club in respect of the event. - HEALTH AND SAFETY
The client agrees to take “reasonable” precautions to ensure that no damage or injury occurs to any person. The client is responsible for the actions of their guests and contractors for the damage or injury caused. Should the client or any attendees at the event require any assistance in the unlikely event of an evacuation, please advise Lexden Wood Golf Club staff prior to the event.
If Lexden Wood Golf Club feels it necessary to hire security staff to ensure the safety of the Client’s guests and Lexden Wood Golf Club property, Lexden Wood Golf Club will advise of the cost, which the client must pay.
If the client wishes to use any outside non Lexden Wood Golf Club recommended agencies for any event they must provide a copy of public liability insurance and all necessary Health & Safety documents (ie PAT test certificates, CRB certificates, etc) a minimum of 14 days prior to the event. In the case of the necessary documentation being provided these agencies may not be permitted to use the premises. - ORDERLY CONDUCT
The Client will conduct the event in an orderly fashion, and ensure that no nuisance is caused, comply with any request of Lexden Wood Golf Club management and abide by all applicable rules and regulations. - DAMAGE
- The Client agrees to take reasonable precautions not to damage Lexden Wood Golf Club property, nor injure its staff and is responsible for the actions of his guests and any such damage.
- Lexden Wood Golf Club accepts no liability for damage or loss to any goods i.e wedding presents that are brought in to Lexden Wood Golf Club.
- At the end of the function the client is to clear all personal effects as the club cannot accept any responsibility for the safe-keeping of such items.
The Client will conduct the event in an orderly fashion, and ensure that no nuisance is caused, comply with any request of Lexden Wood Golf Club management and abide by all applicable rules and regulations.
- EXHIBITIONS AND DISPLAYS
No stands or displays or signs may be erected on the premises, without prior written agreement from Lexden Wood Golf Club. - EQUIPMENT
The Client must obtain Lexden Wood Golf Club’s written agreement for the use of all materials brought onto the premises by their selves or a third party. Equipment must comply with all current regulations. The Client will be liable for any damage or injury which arises out of the use of his equipment.
The Client agrees to pay Lexden Wood Golf Club charges for all electricity used additional to normal heating and lighting arrangements, computer and fax lines. Lexden Wood Golf Club cannot accept responsibility for the Client’s equipment. No incendiary or explosive device may be activated under any circumstances within Lexden Wood Golf Club buildings or it’s grounds. - CUSTOMER PROPERTY
The Client acknowledges that any such objects, equipment, furniture, stock or other property of any sort brought onto the premises will remain under the control and care of the Client and that the Client is in the best position to insure the property and accordingly it is reasonable for Lexden Wood Golf Club to exclude liability for such property to the extent excluded hereby.
Due to Lexden Wood Golf Club limited storage facilities material cannot be accepted/stored prior to 24 hours of the event. The amount stored prior to the event is left to the discretion of Lexden Wood Golf Club. It is critical that Lexden Wood Golf Club is advised as to when material will arrive and that each package is clearly labelled. The label must include the Client’s name, date of event and contact details.
After the function it is the Client’s responsibility to make all necessary arrangements for the removal of any equipment within 24 hours. Any material not removed within the said time will be removed by Lexden Wood Golf Club at the expense of the Client. - ADVERTISING
Any publicity for functions at Lexden Wood Golf Club must be agreed by Lexden Wood Golf Club and should be of a standard to reflect the quality of the establishment. - AGREEMENT NON-ASSIGNABLE
The benefits under this contract are personal to the Client and shall not be assignable or transferred by the Client. - AGREEMENT GOVEREND BY ENGLISH LAW
English Law shall govern this contract in all respects. - VARIATIONS
No oral representatives or agreements are recognised by Lexden Wood Golf Club and by the conditions of this contract can be modified only by a supplementary written contract.